Privacy Policy

We are very delighted that you have shown interest in our enterprise. Data protection is of a particularly high priority for the management of the PDTec AG. The use of the Internet pages of the PDTec AG is possible without any indication of personal data; however, if a data subject wants to use special enterprise services via our website, processing of personal data could become necessary. If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to the PDTec AG. By means of this data protection declaration, our enterprise would like to inform the general public of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

As the controller, the PDTec AG has implemented numerous technical and organizational measures to ensure the most complete protection of personal data processed through this website. However, Internet-based data transmissions may in principle have security gaps, so absolute protection may not be guaranteed. For this reason, every data subject is free to transfer personal data to us via alternative means, e.g. by telephone.

1. Definitions

The data protection declaration of the PDTec AG is based on the terms used by the European legislator for the adoption of the General Data Protection Regulation (GDPR). Our data protection declaration should be legible and understandable for the general public, as well as our customers and business partners. To ensure this, we would like to first explain the terminology used.

In this data protection declaration, we use, inter alia, the following terms:

a) Personal data

Personal data means any information relating to an identified or identifiable natural person (“data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

b) Data subject

Data subject is any identified or identifiable natural person, whose personal data is processed by the controller responsible for the processing.

c) Processing

Processing is any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

d) Restriction of processing

Restriction of processing is the marking of stored personal data with the aim of limiting their processing in the future.

e) Profiling

Profiling means any form of automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular to analyse or predict aspects concerning that natural person’s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements.

f) Pseudonymisation

Pseudonymisation is the processing of personal data in such a manner that the personal data can no longer be attributed to a specific data subject without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data are not attributed to an identified or identifiable natural person.

g) Controller or controller responsible for the processing

Controller or controller responsible for the processing is the natural or legal person, public authority, agency or other body which, alone or jointly with others, determines the purposes and means of the processing of personal data; where the purposes and means of such processing are determined by Union or Member State law, the controller or the specific criteria for its nomination may be provided for by Union or Member State law.

h) Processor

Processor is a natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

i) Recipient

Recipient is a natural or legal person, public authority, agency or another body, to which the personal data are disclosed, whether a third party or not. However, public authorities which may receive personal data in the framework of a particular inquiry in accordance with Union or Member State law shall not be regarded as recipients; the processing of those data by those public authorities shall be in compliance with the applicable data protection rules according to the purposes of the processing.

j) Third party

Third party is a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.

k) Consent

Consent of the data subject is any freely given, specific, informed and unambiguous indication of the data subject’s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing of personal data relating to him or her.

2. Name and Address of the controller

Controller for the purposes of the General Data Protection Regulation (GDPR), other data protection laws applicable in Member states of the European Union and other provisions related to data protection is:

PDTec AG

Albert-Nestler-Str. 21

76131 Karlsruhe

Deutschland

Phone: +49 721 61844 0

Email: info@pdtec.de

Website: www.pdtec.de

3. Collection of general data and information

The website of the PDTec AG collects a series of general data and information when a data subject or automated system calls up the website. This general data and information are stored in the server log files. Collected may be (1) the browser types and versions used, (2) the operating system used by the accessing system, (3) the website from which an accessing system reaches our website (so-called referrers), (4) the sub-websites, (5) the date and time of access to the Internet site, (6) an Internet protocol address (IP address), (7) the Internet service provider of the accessing system, and (8) any other similar data and information that may be used in the event of attacks on our information technology systems.

When using these general data and information, the PDTec AG does not draw any conclusions about the data subject. Rather, this information is needed to (1) deliver the content of our website correctly, (2) optimize the content of our website as well as its advertisement, (3) ensure the long-term viability of our information technology systems and website technology, and (4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack. Therefore, the PDTec AG analyzes anonymously collected data and information statistically, with the aim of increasing the data protection and data security of our enterprise, and to ensure an optimal level of protection for the personal data we process. The anonymous data of the server log files are stored separately from all personal data provided by a data subject.

4. Contact possibility via the website

The website of the PDTec AG contains information that enables a quick electronic contact to our enterprise, as well as direct communication with us, which also includes a general address of the so-called electronic mail (e-mail address). If a data subject contacts the controller by e-mail or via a contact form, the personal data transmitted by the data subject are automatically stored. Such personal data transmitted on a voluntary basis by a data subject to the data controller are stored for the purpose of processing or contacting the data subject. There is no transfer of this personal data to third parties.

5. Routine erasure and blocking of personal data

The data controller shall process and store the personal data of the data subject only for the period necessary to achieve the purpose of storage, or as far as this is granted by the European legislator or other legislators in laws or regulations to which the controller is subject to.

If the storage purpose is not applicable, or if a storage period prescribed by the European legislator or another competent legislator expires, the personal data are routinely blocked or erased in accordance with legal requirements.

6. Rights of the data subject

a) Right of confirmation

Each data subject shall have the right granted by the European legislator to obtain from the controller the confirmation as to whether or not personal data concerning him or her are being processed. If a data subject wishes to avail himself of this right of confirmation, he or she may, at any time, contact our Data Protection Officer or another employee of the controller.

b) Right of access

Each data subject shall have the right granted by the European legislator to obtain from the controller free information about his or her personal data stored at any time and a copy of this information. Furthermore, the European directives and regulations grant the data subject access to the following information:

  • the purposes of the processing;
  • the categories of personal data concerned;
  • the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations;
  • where possible, the envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period;
    the existence of the right to request from the controller rectification or erasure of personal data, or restriction of processing of personal data concerning the data subject, or to object to such processing;
  • the existence of the right to lodge a complaint with a supervisory authority;
    where the personal data are not collected from the data subject, any available information as to their source;
    the existence of automated decision-making, including profiling, referred to in Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful information about the logic involved, as well as the significance and envisaged consequences of such processing for the data subject.

Furthermore, the data subject shall have a right to obtain information as to whether personal data are transferred to a third country or to an international organisation. Where this is the case, the data subject shall have the right to be informed of the appropriate safeguards relating to the transfer.

If a data subject wishes to avail himself of this right of access, he or she may at any time contact our Data Protection Officer or another employee of the controller.

c) Right to rectification

Each data subject shall have the right granted by the European legislator to obtain from the controller without undue delay the rectification of inaccurate personal data concerning him or her. Taking into account the purposes of the processing, the data subject shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.

If a data subject wishes to exercise this right to rectification, he or she may, at any time, contact our Data Protection Officer or another employee of the controller.

d) Right to erasure (Right to be forgotten)

Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:

  • The personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
  • The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
  • The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
  • The personal data have been unlawfully processed.
  • The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
  • The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.

If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by the PDTec AG, he or she may at any time contact our Data Protection Officer or another employee of the controller. The Data Protection Officer of the PDTec AG or another employee shall promptly ensure that the erasure request is complied with immediately.

Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required. The Data Protection Officer of the PDTec AG or another employee will arrange the necessary measures in individual cases.

e) Right of restriction of processing

Each data subject shall have the right granted by the European legislator to obtain from the controller restriction of processing where one of the following applies:

  • The accuracy of the personal data is contested by the data subject, for a period enabling the controller to verify the accuracy of the personal data.
  • The processing is unlawful and the data subject opposes the erasure of the personal data and requests instead the restriction of their use instead.
  • The controller no longer needs the personal data for the purposes of the processing, but they are required by the data subject for the establishment, exercise or defence of legal claims.
  • The data subject has objected to processing pursuant to Article 21(1) of the GDPR pending the verification whether the legitimate grounds of the controller override those of the data subject.

If one of the aforementioned conditions is met, and a data subject wishes to request the restriction of the processing of personal data stored by the PDTec AG, he or she may at any time contact our Data Protection Officer or another employee of the controller. The Data Protection Officer of the PDTec AG or another employee will arrange the restriction of the processing.

f) Right to data portability

Each data subject shall have the right granted by the European legislator, to receive the personal data concerning him or her, which was provided to a controller, in a structured, commonly used and machine-readable format. He or she shall have the right to transmit those data to another controller without hindrance from the controller to which the personal data have been provided, as long as the processing is based on consent pursuant to point (a) of Article 6(1) of the GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to point (b) of Article 6(1) of the GDPR, and the processing is carried out by automated means, as long as the processing is not necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

Furthermore, in exercising his or her right to data portability pursuant to Article 20(1) of the GDPR, the data subject shall have the right to have personal data transmitted directly from one controller to another, where technically feasible and when doing so does not adversely affect the rights and freedoms of others.

In order to assert the right to data portability, the data subject may at any time contact the Data Protection Officer designated by the PDTec AG or another employee.

g) Right to object

Each data subject shall have the right granted by the European legislator to object, on grounds relating to his or her particular situation, at any time, to processing of personal data concerning him or her, which is based on point (e) or (f) of Article 6(1) of the GDPR. This also applies to profiling based on these provisions.

The PDTec AG shall no longer process the personal data in the event of the objection, unless we can demonstrate compelling legitimate grounds for the processing which override the interests, rights and freedoms of the data subject, or for the establishment, exercise or defence of legal claims.

If the PDTec AG processes personal data for direct marketing purposes, the data subject shall have the right to object at any time to processing of personal data concerning him or her for such marketing. This applies to profiling to the extent that it is related to such direct marketing. If the data subject objects to the PDTec AG to the processing for direct marketing purposes, the PDTec AG will no longer process the personal data for these purposes.

In addition, the data subject has the right, on grounds relating to his or her particular situation, to object to processing of personal data concerning him or her by the PDTec AG for scientific or historical research purposes, or for statistical purposes pursuant to Article 89(1) of the GDPR, unless the processing is necessary for the performance of a task carried out for reasons of public interest.

In order to exercise the right to object, the data subject may directly contact the Data Protection Officer of the PDTec AG or another employee. In addition, the data subject is free in the context of the use of information society services, and notwithstanding Directive 2002/58/EC, to use his or her right to object by automated means using technical specifications.

h) Automated individual decision-making, including profiling

Each data subject shall have the right granted by the European legislator not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning him or her, or similarly significantly affects him or her, as long as the decision (1) is not is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) is not authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, or (3) is not based on the data subject’s explicit consent.

If the decision (1) is necessary for entering into, or the performance of, a contract between the data subject and a data controller, or (2) it is based on the data subject’s explicit consent, the PDTec AG shall implement suitable measures to safeguard the data subject’s rights and freedoms and legitimate interests, at least the right to obtain human intervention on the part of the controller, to express his or her point of view and contest the decision.

If the data subject wishes to exercise the rights concerning automated individual decision-making, he or she may at any time directly contact our Data Protection Officer of the PDTec AG or another employee of the controller.

i) Right to withdraw data protection consent

Each data subject shall have the right granted by the European legislator to withdraw his or her consent to processing of his or her personal data at any time.

f the data subject wishes to exercise the right to withdraw the consent, he or she may at any time directly contact our Data Protection Officer of the PDTec AG or another employee of the controller.

7. Data protection for applications and the application procedures

The data controller shall collect and process the personal data of applicants for the purpose of the processing of the application procedure. The processing may also be carried out electronically. This is the case, in particular, if an applicant submits corresponding application documents by e-mail or by means of a web form on the website to the controller. If the data controller concludes an employment contract with an applicant, the submitted data will be stored for the purpose of processing the employment relationship in compliance with legal requirements. If no employment contract is concluded with the applicant by the controller, the application documents shall be automatically erased two months after notification of the refusal decision, provided that no other legitimate interests of the controller are opposed to the erasure. Other legitimate interest in this relation is, e.g. a burden of proof in a procedure under the General Equal Treatment Act (AGG).

8. Legal basis for the processing

Art. 6(1) lit. a GDPR serves as the legal basis for processing operations for which we obtain consent for a specific processing purpose. If the processing of personal data is necessary for the performance of a contract to which the data subject is party, as is the case, for example, when processing operations are necessary for the supply of goods or to provide any other service, the processing is based on Article 6(1) lit. b GDPR. The same applies to such processing operations which are necessary for carrying out pre-contractual measures, for example in the case of inquiries concerning our products or services. Is our company subject to a legal obligation by which processing of personal data is required, such as for the fulfillment of tax obligations, the processing is based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data may be necessary to protect the vital interests of the data subject or of another natural person. This would be the case, for example, if a visitor were injured in our company and his name, age, health insurance data or other vital information would have to be passed on to a doctor, hospital or other third party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally, processing operations could be based on Article 6(1) lit. f GDPR. This legal basis is used for processing operations which are not covered by any of the abovementioned legal grounds, if processing is necessary for the purposes of the legitimate interests pursued by our company or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such processing operations are particularly permissible because they have been specifically mentioned by the European legislator. He considered that a legitimate interest could be assumed if the data subject is a client of the controller (Recital 47 Sentence 2 GDPR).

9. The legitimate interests pursued by the controller or by a third party

Where the processing of personal data is based on Article 6(1) lit. f GDPR our legitimate interest is to carry out our business in favor of the well-being of all our employees and the shareholders.

10. Period for which the personal data will be stored

The criteria used to determine the period of storage of personal data is the respective statutory retention period. After expiration of that period, the corresponding data is routinely deleted, as long as it is no longer necessary for the fulfillment of the contract or the initiation of a contract.

11. Provision of personal data as statutory or contractual requirement; Requirement necessary to enter into a contract; Obligation of the data subject to provide the personal data; possible consequences of failure to provide such data

We clarify that the provision of personal data is partly required by law (e.g. tax regulations) or can also result from contractual provisions (e.g. information on the contractual partner). Sometimes it may be necessary to conclude a contract that the data subject provides us with personal data, which must subsequently be processed by us. The data subject is, for example, obliged to provide us with personal data when our company signs a contract with him or her. The non-provision of the personal data would have the consequence that the contract with the data subject could not be concluded. Before personal data is provided by the data subject, the data subject must contact our Data Protection Officer. Our Data Protection Officer clarifies to the data subject whether the provision of the personal data is required by law or contract or is necessary for the conclusion of the contract, whether there is an obligation to provide the personal data and the consequences of non-provision of the personal data.

12. Existence of automated decision-making

As a responsible company, we do not use automatic decision-making or profiling.

This Privacy Policy has been generated by the Privacy Policy Generator of the External Data Protection Officer from DGD Deutsche Gesellschaft für Datenschutz GmbH, which has been developed in cooperation with WILDE BEUGER SOLMECKE | Lawyers and the used hardware dealer RC GmbH.

 

Data Privacy Information Overview for Customers and Interested Parties

The new EU General Data Protection Regulation (GDPR) took effect on May 25, 2018. It contains a consistent set of rules for the handling of personal data by companies and public bodies across the EU. PDTec AG always handles your data responsibly in accordance with all data protection laws. For this reason, we are required to inform you of the processing of your personal data.

This notice describes our policy regarding the personal data that we collect for 1. quotations 2. order confirmations/purchase orders 3. invoices 4. contact details of business partners 5. financial accounting 6. Collaboration Portal and 7. the Jira project management tool.

Personal data refers to all the data that can be linked to you personally, including customer name, business address and contacts including names, e-mail addresses and phone numbers.

1. Contact details and corporate data protection officer

The controller as defined by GDPR Article 4(7) is  PDTec AG, Albert-Nestler-Straße 21, 76131 Karlsruhe, Germany, phone +49 (0) 721-618440. The corporate data protection officer of PDTec AG can be reached at the above address c/o Data Privacy or at datenschutz@pdtec.de.

2. Purposes of data processing and legal bases

(1) We collect, store and, where applicable, share the data where it is

  1. Quotations:
    necessary in order to issue a declaration of intent that takes effect upon receipt by the other party, contains all the essential elements of the contract and proposes concluding a contract to another party in a manner where only the recipient’s consent is required to form the contract. Consequently, the data is collected, stored and shared for the purpose of taking steps at the request of the data subject prior to entering into a contract on the basis of GDPR Article 6(1) point (b). Failure to provide this data may result in the prospects or customers not being able to receive an offer and/or form a contract. We transfer personal data to employees who are responsible for the transaction and to the appropriate customer or prospect. We will only process this data further if you have given your consent or if we have legal permission to do so.
  2. Order confirmations:
    necessary in order to communicate the acceptance of a quotation to the customer.  Usually, the company issuing the order confirmation will previously have issued a quotation for the delivery of goods, including their quantity and prices, or for a service and its prices. Consequently, the data is collected, stored and shared for the purpose of taking a step at the request of the data subject prior to entering into a contract on the basis of GDPR Article 6(1) point (b). Failure to provide this data may make it impossible to sell goods and services. We transfer personal data to employees responsible for the transaction and to the applicable customers and prospects. We will only process this data further if you have given your consent or if we have legal permission to do so.
  3. Invoices:
    necessary in order to generate a document in which a customer informs its customers of the payment owed under a contract. Consequently, the data is collected, stored and shared for the purpose of performing the contract on the basis of GDPR Article 6(1) point (b). Failure to provide this data may result in the services not being invoiced. We transfer personal data to employees responsible for these matters, tax advisors and, where necessary, collection agencies. The data is also processed in the cloud of an external service provider. We will only process this data further if you have given your consent or if we have legal permission to do so. We will also transfer information about the matter to an attorney if needed. This is done, in accordance with legal requirements, to the extent necessary for the purposes of legitimate interests pursued by our company or by third parties and where there is no reason to believe that our interests are overridden by your interests or fundamental rights and freedoms which require protection of personal data. Consequently, the data is collected, stored and shared for the purpose of pursuing our company’s interests on the basis of GDPR Article 6(1) point (f).
  4. Contact details of business partners:
    necessary in order to collect contact details of business partners such as customers and prospects. These details are stored in contact folders in order to achieve long-term interactions with economic aims between two commercial entities that result in business deals. Consequently, the data is collected, stored and shared for the purpose of performing the contract with the data subject or for the purpose of taking steps at the request of the data subject prior to entering into a contract on the basis of GDPR Article 6(1) point (b). Failure to provide this data may make it impossible to contact business partners. We transfer personal data to employees responsible for these matters. We will only process this data further if you have given your consent or if we have legal permission to do so.
  5. Financial accounting:
    necessary in order to enter all the payment transactions and valuations in a company. Financial accounting, as a part of the company’s accounting operations, enables the preparation of profit and loss statements and balance sheets that indicate the company’s value. Consequently, the data is collected, stored and shared for the purpose of complying with a legal obligation of the controller on the basis of GDPR Article 6(1) point (c). Failure to provide this data may result in the company being unable to comply with legal requirements. We will only process this data further if you have given your consent or if we have legal permission to do so.
  6. Collaboration Portal:
    necessary in order to upload and download project data as a project progresses, enabling PDTec AG and customers to share data in a way that is easy and efficient for the customer. Consequently, the data is collected, stored and shared for the purpose of performing the contract with the data subject or for the purpose of taking steps at the request of the data subject prior to entering into a contract on the basis of GDPR Article 6(1) point (b). Failure to provide this data may make it significantly more difficult for the business partners to share data. We transfer personal data to employees responsible for these matters and to employees at our subsidiaries. We will only process this data further if you have given your consent or if we have legal permission to do so.
  7. Jira project management tool:
    necessary in order to carry out the business partners’ projects with the help of a project management tool within an internal project group. Individual projects are entered in Jira and assigned to project groups; task completion is logged. This allows project progress to be tracked. Consequently, the data is collected, stored and shared for the purpose of performing the contract with the data subject on the basis of GDPR Article 6(1) point (b). Failure to provide this data may make it impossible to carry out projects in project teams or track projects in detail. We transfer personal data to employees responsible for these matters and to employees at our subsidiaries. We will only process this data further if you have given your consent or if we have legal permission to do so.

(2) We take current technical measures to protect personal data. The measures are aligned with the current state of the art as needed.

3. Data storage period

  1. Quotations:
    Unless we are processing your contact details for business purposes, we will store the collected data until the purpose for which the data was collected has been fulfilled and the data is no longer necessary or until an 8-year period has expired. Your data will also be erased if we are not permitted to store it. When this period expires, the data collected for this process will be erased or blocked if erasure is not possible.
  2. Order confirmations:
    Unless we are processing your contact details for business purposes, we will store the collected data until the purpose for which the data was collected has been fulfilled and the data is no longer necessary or until an 8-year period has expired. Your data will also be erased if we are not permitted to store it. When this period expires, the data collected for this process will be erased or blocked if erasure is not possible.
  3. Invoices:
    Unless we are processing your contact details for business purposes, we will store the collected data until the purpose for which the data was collected has been fulfilled and the data is no longer necessary or until a 14-year period has expired. We store the information relating to the contractual relationship required under commercial and accounting laws for the periods defined by law on the basis of GDPR Article 6(1) point (c). During this period, the data will be only processed again if the revenue service conducts an audit. Your data will also be erased if we are not permitted to store it. When this period expires, the data collected for this process will be erased or blocked if erasure is not possible.
  4. Contact details of business partners:
    Unless we are processing your contact details for business purposes, we will store data collected on the contact details of business partners until the purpose for which the data was collected has been fulfilled and the data is no longer necessary or until a 14-year period has expired. Your data will also be erased if we are not permitted to store it. When this period expires, the data collected for this process will be erased or blocked if erasure is not possible.
  5. Financial accounting:
    Unless we are processing your contact details for business purposes, we will store the collected data until the purpose for which the data was collected has been fulfilled and the data is no longer necessary or until a 14-year period has expired. We store the information relating to the contractual relationship required under commercial and accounting laws for the periods defined by law on the basis of GDPR Article 6(1) point (c). During this period, the data will be only processed again if the revenue service conducts an audit. Your data will also be erased if we are not permitted to store it. When this period expires, the data collected for this process will be erased or blocked if erasure is not possible.
  6. Collaboration Portal:
    Unless we are processing your contact details for business purposes, we will store the collected data until the purpose for which the data was collected has been fulfilled and the data is no longer necessary. Your data will also be erased if we are not permitted to store it. When this period expires, the data collected for this process will be erased or blocked if erasure is not possible.
  7. Project management tool Jira:
    Unless we are processing your contact details in Jira for business purposes, we will store the collected data until the purpose for which the data was collected has been fulfilled and the data is no longer necessary. Your data will also be erased if we are not permitted to store it. When this period expires, the data collected for this process will be erased or blocked if erasure is not possible.

4. Your privacy rights

You have the right to obtain confirmation from us at any time as to whether or not personal data concerning you is being processed (GDPR Article 15). This also applies to the recipients or categories of recipients to whom the personal data has been disclosed, and the purpose of storage. You also have the right to obtain from us rectification of the data (subject to the requirements of GDPR Article 16), erasure of the data (subject to the requirements of GDPR Article 17) and restriction of processing (subject to the requirements of GDPR Article 18). Furthermore, you can demand the transfer of data at any time (subject to the requirements of GDPR Article 20) as long as we still have the stored data.

Where personal data is processed for the performance of a task carried out in the public interest (GDPR Article 6(1) point (e)) or for pursuing legitimate interests (GDPR Article 6(1) point (f)), you can object with future effect to the processing of personal data concerning you at any time. If you object, we will be required to refrain from any further processing of your personal data for the above purposes unless

  • there are compelling legitimate grounds for processing which override your interests, rights and freedoms, or
  • processing is necessary for the establishment, exercise or defense of legal claims.

Where the processing of the personal data concerning you is based on your consent, you have the right to withdraw consent at any time. This does not affect the lawfulness of processing based on your consent before its withdrawal (GDPR Article 7(3)).

You have the right to object to processing on grounds relating to your particular situation at any time (GDPR Article 21(1)).

5. Contact

Please send all requests for information, inquiries, withdrawals of consent or objections to processing to our data protection officer by e-mail at datenschutz@pdtec.de or by regular mail to the address named in  section 1. For more detailed information, please see the full text of the GDPR, which is available online at https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016R0679&from=EN, and our privacy policy, which is available online at https://www.pdtec.de/datenschutzerklaerung/?lang=en/.

You also have the option to lodge a complaint regarding your data protection concerns with the supervisory authority for data protection:

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg
(Data Protection Authority for the State of Baden-Württemberg)

Königstrasse 10a

70173 Stuttgart

Germany

or:

Postfach 10 29 32

70025 Stuttgart

Germany

 

Duties to Provide Information: Applications (E-Mail/Regular Mail)

The new EU General Data Protection Regulation (GDPR) took effect on May 25, 2018. It contains a consistent set of rules for the handling of personal data by companies and public bodies across the EU. PDTec AG always handles your data responsibly in accordance with all data protection laws. For this reason, we are required to inform you of the processing of your personal data.
This notice describes our policy regarding the personal data that we collect when we receive a job application by e-mail or regular mail. Personal data refers to all the data that can be linked to you personally, including name, mailing address, e-mail addresses, or phone number.

Contact details and corporate data protection officer

The controller as defined by GDPR Article 4(7) is PDTec AG, Albert-Nestler-Straße 21, 76131 Karlsruhe, Germany, phone +49 (0) 721-618440. The corporate data protection officer of PDTec AG can be reached at the above address c/o Data Privacy or at datenschutz@pdtec.de.

Purposes of data processing and legal bases

(1) We collect, store and, where applicable, share the data where necessary to process a job application that constitutes an offer made by a job seeker to a private or public sector employer to establish an employment or training relationship. This offer is sent by the job applicant to the company by e-mail or regular mail. Consequently, the data is collected, stored and shared for the purpose of taking steps at the request of the data subject prior to entering into a contract on the basis of GDPR Article 6(1) point (b). Failure to provide this data may make it impossible to hire the job applicant. We transfer personal data to the employees/department responsible for these matters at our company.

(2) We take current technical measures to protect personal data. The measures are aligned with the current state of the art as needed.

Data storage period

Unless we are processing your contact details for business purposes, we will store data collected for the application until the purpose for which the data was collected has been fulfilled and the data is no longer necessary or until an 3-month period has expired since the application process ended. Your data will also be erased if we are not permitted to store it. When this period expires, the data collected for this process will be erased or blocked if erasure is not possible.

Your privacy rights

You have the right to obtain confirmation from us at any time as to whether or not personal data concerning you is being processed (GDPR Article 15). This also applies to the recipients or categories of recipients to whom the personal data has been disclosed, and the purpose of storage. You also have the right to obtain from us rectification of the data (subject to the requirements of GDPR Article 16), erasure of the data (subject to the requirements of GDPR Article 17) and restriction of processing (subject to the requirements of GDPR Article 18). Furthermore, you can demand the transfer of data at any time (GDPR Article 20) as long as we still have the stored data. Where personal data is processed for the performance of a task carried out in the public interest (GDPR Article 6(1) point (e)) or for pursuing legitimate interests (GDPR Article 6(1) point (f)), you can object with future effect to the processing of personal data concerning you at any time. If you object, we will be required to refrain from any further processing of your personal data for the above purposes unless:

  • there are compelling legitimate grounds for processing which override your interests, rights and freedoms, or
  • processing is necessary for the establishment, exercise or defense of legal claims.

Where the processing of the personal data concerning you is based on your consent, you have the right to withdraw consent at any time. This does not affect the lawfulness of processing based on your consent before its withdrawal (GDPR Article 7(3)). You have the right to object to processing on grounds relating to your particular situation at any time (subject to the requirements of GDPR Article 21(1)).

Please send all requests for information, inquiries, withdrawals of consent or objections to processing to our data protection officer by e-mail at datenschutz@pdtec.de or by regular mail to the address named in section 1. For more detailed information, please see the full text of the GDPR, which is available online at https://eur-lex.europa.eu/legal-content/EN/TXT/HTML/?uri=CELEX:32016R0679&from=EN, and our privacy policy, which is available online at https://www.pdtec.de/datenschutzerklaerung/?lang=en/.

You also have the option to lodge a complaint regarding your data protection concerns with the supervisory authority for data protection:

Der Landesbeauftragte für den Datenschutz und die Informationsfreiheit Baden-Württemberg
(Data Protection Authority for the State of Baden-Württemberg)

Königstrasse 10a

70173 Stuttgart

Germany

or

Postfach 10 29 32

70025 Stuttgart

Germany

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